Transitioning from paper passes to a digital hall pass system with eHallpass offers a host of custom controls to tailor the platform to your school’s unique policies, oversight needs and usage goals. While default settings aim to serve most use cases out of the box, administrators and licensed educators should optimize configurations to match district guidelines. Read on for key steps to personalize eHallpass functionally through Settings and Permission options – streamlining pass management for your staff supervision style.
Pass Duration Limits
Under Settings > Passes, customize Global Default Pass time durations by destination type – Bathroom 5 minutes, Library 30 minutes, etc. Set minimum and maximum boundaries per location like 2-10 minutes for lockers. Tweak to balance student flexibility with accountability. Enable pass extensions if brief grace periods make sense.
Location Directory
Update campus locations where passes get issued under Settings > Locations tab. Remove obsolete destinations and add specialty areas like Speech Room or Courtyard. Descriptions educate students on appropriate usage. If locations have staggered hours when accessible, indicate open times.
Student Pass Capacity
To curb overuse, enable daily individual limits under Settings > Passes > Pass Limits. For example, set 3 Hallway Passes per day or 5 total Bathroom Passes. Teachers can override caps using discretion during approvals as needed on a case-by-case basis if emergencies.
Administrator Alerts
Designate campus leads who monitor all live passes with administrator alerts. Go to the People > Groups tab in Settings. Check the “Enable Additional Administrator Alerts” box for principals, safety officers, etc to receive notifications if presets get triggered indicating risk or violations.
Teacher Permission Variations
For specialty group leaders like Special Education Case Managers, customize Pass Groups tailored to their population’s needs. Enable certain disability settings, duration overrides or location presets aligned to IEP accommodations or health requirements under People > Groups. Choices propagate during approvals.
Building & Grade Customization
If operating eHallpass districtwide, Schools and Grades tabs allow administrators to toggle functionality by division cohort. For example, elementary grades get more restrictive bathroom duration presets than high schools. Middle schoolers lack off-campus privileges that seniors obtain. Apply permissions variances easily at scale.
Notification Triggers
Don’t rely on noisy reminders for every single expiring pass. Set intelligent notifications under Settings > Notification Center. Receive alerts at incremental countdown milestones like 75%, 50%, 10% remaining – more urgent closer to expiration rather than every minute. Apply rules only for higher risk location types.
Push Notification Controls
Allow teachers full discretion on eHallpass in-app notifications to approve or revoke passes in real time. Under the People > Educators tab, use the toggle to enable mobile push notifications to devices. Let teachers determine availability instead of constant distracting sounds if they step away briefly.
Family Access Rights
Give guardians selective visibility under People > Families controls. Toggle access like upcoming Expired Passes, Request History and Location Check-Ins on/off individually. Or enable full portal visibility after school hours with timing restrictions. Customize family oversight aligned with district policies for permission consent requirements.
Conclusion
With eHallpass readily moldable around specific district policies, environments and evolving supervision needs, the platform removes friction from the digital transition. School communities gain confidence through the ability to adapt functionality graduationally while replacing outdated paper passes.
Whether configuring durations tailored to grade levels, adding administrator alert triggers or enabling family access – set personalized guardrails making staff and students feel supported. With dedicated onboarding coaches guiding configuration and best practice adoption, eHallpass transcends to meld unique requirements with transformational technology. The future of smarter, simpler hall passes is here!
